Best Practices for Remote Board Meetings

People are less attentive when it comes to remote board meetings than they would be in person. It’s much easier to give in to the urge to check emails, eat a snack or answer the phone. The good thing is that you can overcome these issues by executing your meetings with efficiency. These best practices will help keep your virtual meetings on schedule as well as secure and efficient.

Make use of a trusted online portal that has board management software that has an agenda builder, video integration and other useful tools like document centers and task managers. These tools allow you to hold your meetings without leaving the portal, and ensure that everyone has access to them regardless of their location and time zone or device. It’s also a good idea to assign a moderator to your meeting. They can supervise each system and ensure the technology is working correctly.

Make sure to send meeting reminders at least 24 hours in advance of the meeting. This will cut down on the number of attendees who don’t show up and ensure that the attendees have all the information they require to participate. In addition, use an agenda template with specific information about the call so that participants aren’t lost in the conversation.

If a board member is unable to attend an online meeting, he or she must write a statement to the board explaining the reasons for their absence and describing any reasonable accommodations requested. The board then has to decide whether the reason is valid. The board should be fair and constant throughout the process, which is sometimes complicated.

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