How to Run an Effective Board Meeting

A well-organized board meeting is an important element in fostering growth and innovation. To achieve this goal, it is essential to set specific goals and guidelines and ensure that the proper people are there at the right time. The more board members feel that their time and expertise are valued, the more involved they will be in discussions and decision-making.

It is crucial to distribute all materials and the agenda in advance. This is best done at least 3-4 days prior to the meeting. This will allow board members to look over the material and formulate their thoughts and opinions prior to the meeting. This lets the chair start the meeting with a quick recap of the meeting’s focus and the main inputs sought. This helps to get the meeting moving and bring the meeting to a logical place at the beginning.

When planning the agenda, it is important to prioritize items in accordance with their importance and urgency. It is also crucial to ensure that all the important issues are covered. Prioritizing issues in this way will enable the board to make strategic decisions and not just concentrate on updates. This makes meetings more productive.

By sticking to the time limit set in the agenda board members will not be distracted. Be sure to keep non-controversial topics off the consent agenda to save time and allow for a deeper discussion of more strategic issues. The final point is that giving the chair the choice to make use of the “off-agenda” at the end of a meeting, to push tangents that require more time is able to prevent distractions and cut down on wasted time.

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