The majority of people associate data rooms with the due diligence process of the merger or purchase (M&A) where both parties look over business-critical documents. However, today data rooms are used for more than M&As – they also help with equity and fundraising deals as well as restructuring of companies.
As a result, there are now a variety of data room software solutions and it’s important to find one that fits the needs of your company. It should be simple to start and accessible from any location in the world using secure logins, encryption technology and tools to block unauthorised access or downloads.
Another important feature is the possibility of creating an organization structure that is compatible with the requirements of your project/due diligence as well as assigning reading and uploading tasks to team members within the internal organization as well as advisors and third parties. Access permissions can be customised at the level of folders and documents. When it is the Q&A stage of a possible deal, look for an application that is user-friendly and efficient editing tool that is in the wiki style that allows you to create notes only visible by you (and no one else).
The best online data room comes with an array of reports that provide administrators a comprehensive view of the activities of users. This includes the type of documents were viewed, as well being able to tell if they were downloaded or printed. They should also permit users to export data in an encrypted format for future usage if needed. Finally, look for an organization that provides continuous support for account management and technical issues which is available 24 hours a day all year round.
